BruNI Society: 2008

To all BruNI members,
Here I posted the BruNI Society Constitution as a response to your inquiries regarding on the integrity of this Society. If there are any queries or uncertainties either on this constitution or anything concerning of BruNI Society please don't hesitate to email bruni.society@gmail.com.

BRUNI SOCIETY CONSTITUTION

1. Name

1.1. The name of the Society shall be called BruNI (Brunei Northern Ireland) Society. At the present time, BruNI operates as an independant organisation in Belfast.

2. Membership

2.1. Brunei student in Northern Ireland is automatically a member of BruNI Society

2.2. Membership for all Brunei students is free

2.3. A monthly collection of £1 shall be required from each member to cater for future event or activities.

3. Aims and Objectives

The aims and objectives of the society shall be

3.1. To organise cultural, sports and other extra-curricular activities among members

3.2. To encourage the goodwill and involvement

3.3. To encourage participation in activities held by other organisations

4. Committee

4.1. The society shall have a committee consisting of :-

4.1.1. The President

4.1.1.1. Shall be the head of the society

4.1.1.2. Shall be the spokesperson of the society

4.1.1.3. Shall be the one of the Head of zone elected by the Brunei Students Unit

4.1.1.4. Shall chair any committees meeting and Annual General meeting

4.1.1.5. The president shall have the power to call special meetings open to all members and can be held for the purpose of altering the constitution and for considering any matter that should be referred to the members in general.

4.1.2. The Vice-President

4.1.2.1. Shall be the one elected by members

4.1.2.2. Shall assist the president in his/her roles

4.1.2.3. Shall make all decisions in the absence of the president

4.1.3. The Secretary

4.1.3.1. Shall be the one of the Head of zone elected by the Brunei Students Unit

4.1.3.2. Shall be responsible in setting the agenda of any committee meeting and annual general meeting and issuing of the agendas to other committee members

4.1.3.3. Shall keep minutes of committee meeting

4.1.3.4. Shall circulate information regarding nominations and decisions reached during Annual general meeting

4.1.4. The Vice-Secretary

4.1.4.1. Shall be the one elected by members

4.1.4.2. Shall assist the secretary in his/her roles

4.1.4.3. Shall execute the remit of the secretary in his/her absence

4.1.5. The Treasurer

4.1.5.1. Shall maintain accurate records of all receipts and expenditures associated with the society

4.1.5.2. Shall be responsible for the collection of financial requirement of any cultural, social or religious activities conducted by the society from all members.

4.1.5.3. Shall make appropriate claims to Brunei Student Unit

4.1.6. The Assistant Treasurer

4.1.6.1. Shall lend a hand to the treasurer

4.1.6.2. Shall be responsible in executing the role of treasurer in his/her absence

4.1.7. The Welfare Officer

4.1.7.1. Shall be responsible for the welfare of the members

4.1.7.2. Shall ensure that any problems/matters concerning the welfare of any member be addressed in the committees meeting

4.1.8. The Event Co-ordinator

4.1.8.1. Shall organise special events or functions and cultural, social and sports activities

4.1.8.2. Shall organise trips or visits for educational purposes

4.1.8.3. Shall liaise with The Secretary and The Treasurer in announcing any upcoming activities and also in the financial requirement.

4.1.9. The Assistant Event Co-ordinator

4.1.9.1. Shall assist co-operate with and assist the Event-coordinator

4.1.10. The Religious Officer

4.1.10.1. Shall be the one to refer to regarding any religious issues

4.1.10.2. Shall liaise with EO to organise any religious event

4.1.11. The IT Officer

4.1.11.1. Shall be the one responsible for BruNI’s website and thus, circulate any information regarding BruNI through this facility.

4.1.12. The BEng student representative

4.1.12.1. Shall be responsible in circulating the information discussed in the Committees meeting and the annual general meeting to fellow BEng students

4.1.13. The MEng/MSc student representative

4.1.13.1. Shall be responsible in circulating the information discussed in the Committees meeting and the annual general meeting to fellow MEng/MSc students

4.2. Any vacancy within the committee shall be filled from any member and must agreed by the committee

4.3. The committee will meet at least monthly

5. Annual General Meetings

5.1. The committee shall convene AGMs in the first week of October each year

5.2. At the AGM, the members shall elect any member for the post Secretary, Treasurer, Welfare officer (M & F), Event Co-ordinator, Assistant Event Co-ordinator, Religious Officer (M & F), IT Officer, BEng Representative and MEng/Msc Representative.

5.3. Nominations for post President and Vice President shall be made through Brunei Students Unit as new Head of Zone

5.4. Election shall be by majority

6. Alteration to the Constitution

6.1. Any alteration to this constitution shall only be agreed at an AGM and special meetings. Provided that the secretary has received such notice of any alteration two weeks before the meeting